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DEPARTMENT
OF FISH AND GAME
Privacy Policy
On January 1, 2001, Government Code section 11019.9
became effective. The code requires
all departments and agencies of the State of California,
to enact and maintain a permanent
privacy policy, in adherence with the Information
Practices Act of 1977 (Civil Code section
1798 et seq.). In response to the requirement, the
Department of Fish and Game (DFG) sets
forth the following privacy policy:
(a) Personally identifiable information may only be
obtained through lawful means. Personally
identifiable information includes, but is not limited
to, information that is maintained by DFG, that
identifies or describes an individual, including, his or
her name, social security number, physical
description, home address, home telephone number,
education, financial matters, and medical or employment
history. Specifically, it includes information collected
about individuals on licence
and permit applications, maintained on databases used to
track department activities and kept in
employee's personnel files. (Civil Code §1798.3(a))
(b) The purposes for which personally identifiable data
is collected shall be specified at or prior
to the time of collection, and any subsequent use of the
data shall be limited to and consistent
with the fulfillment of those purposes previously
specified. At the time standard forms collecting
personal information are revised, the purpose for which
that information is being collected shall
be specified on the form.
(c) Personal data may not be disclosed, made available,
or otherwise used by DFG for purposes other than those
specified, except with the consent of the subject of the
data, or as required by law or regulation. Civil Code
§1798.24 contains a list of exceptions to the overall
prohibition on disclosure of personal information. Some
of these exceptions include requests made pursuant to
the Public Records Act, a search warrant or subpoena, or
to the individual to whom the information pertains. For
a complete list of circumstances where disclosure is
permitted, please contact the person responsible for the
implementation of and adherence to this privacy policy
specified below.
(d) Personal data collected shall be relevant to the
purpose for which it is needed. DFG shall
maintain in its records only personal information which
is relevant and necessary to accomplish a
purpose of the agency required or authorized by the
California Constitution, statute or mandated by the
federal government. (Civil Code §1798.14)
(e) The general means by which personal data is
protected against loss, unauthorized access,
use, modification, or disclosure shall be posted, unless
the disclosure of those general means
would compromise legitimate agency objectives or law
enforcement purposes.
DFG will implement the privacy policy through the
following:
Prominently post the policy in its offices and on the
DFG website at www.dfg.ca.gov;
Distribute the policy to each of its employees and
contractors who have access to
personal data. Pursuant to Civil Code § 1798.19, when
DFG provides by contract for the
operation or maintenance of records containing personal
information to accomplish an
agency function, it shall cause, consistent with its
authority, the requirements of Civil Code
§1798 to be applied to those records; Comply with the
Information Practices Act (Civil Code Section 1798 et
seq); Government Code section 11015.5; and all other
laws pertaining to information privacy. For
additional information regarding DFG's compliance with
the Information Practice Act, and the Public Records
Act, please see the Fish and Game Operations Manual,
Personnel, Safety and Training sections 12780-12782
(July 1995); and sections 12783-12798 ( January 1989);
DFG employees shall use appropriate means to
successfully implement and adhere to this privacy
policy. The position in DFG responsible for the
implementation of and adherence to this privacy policy
is Staff Counsel, Marcie Larson, Office of the General
Counsel, at (916)654-3821. |
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